Minute Taking Made Easy



Course Length: 6 hours (delivered over 2 days in 3-hour sessions)
Does the thought of taking minutes cause your heart to sink? Do you ever read minutes for a meeting you attended, and the recorder didn’t record what actually happened? Or do you have people in your office that want the minutes to record what they meant to say, not what they actually said? Minute taking is one of those skills very few people have ever learned to do correctly. Here is your chance to shine!

Learning Objectives:
This course will teach you:
  • What should minutes contain? (and why?)
  • What should they NOT contain? (and why not?)
  • Roles of the minute taker and the legalities entailed
  • The importance of accurate minutes
  • Avoid the “Bob said”, “Mary said” challenge
  • What is going to matter after the meeting? Get rid of extraneous details and conversation
Target Student:
Professionals who need to take minutes for their organization’s meetings and improve their minute taking skills.

Course Outline:
What Are Minutes?
We know that minutes are historical documents, but do you know your responsibilities as minute taker? Many people learn how to complete their minutes by following the example of the minute taker previous to them. Don’t sabotage your career by following a bad example.
  • What should minutes contain? (and why?)
  • What should they NOT contain? (and why not?)
  • Roles of the minute taker and the legalities entailed
  • The importance of accurate minutes
  • Avoid the “Bob said”, “Mary said” challenge
  • What is going to matter after the meeting? Get rid of extraneous details and conversation
Before the Meeting
Ever had to take minutes with no previous warning? What should you do then? Or have you been appointed minute taker because no one else will do it? This section of our program discusses how we can be as prepared as possible. Why set us up for disaster if we don’t have to?
  • Questions to ask
  • Before the meeting checklist (a valuable tool you can use over and over again!)
Listening Skills
Oh-oh. Listening is an art! How do I focus on what is important with everyone speaking simultaneously? How do I know what is important (and what really isn’t)? Together, we will complete a listening skills inventory to allow you to evaluate your own listening skills. You will identify where your weak spots are - so you can avoid the pitfalls in the next meeting! (just in case your meetings are sometimes boring and it is hard to focus!)
  • Active listening – how do I do that?
  • Why don’t we listen? What distractions cause us to miss an important point?
  • Listening responses and how to use them while taking minutes
  • How to listen for what is important and what isn’t
Different Formats for Taking Minutes
We give you copies/templates of all styles of minutes. You will feel confident that your minutes are a real reflection of what happened, and they contain all the important information.
  • How not to get stuck taking a transcript and focus on highlights
  • Creating a report, action log, or executive summary from what happened
  • Online meetings and minutes – what happens when you are taking virtual minutes?
The Agenda
When should they be sent out? What is the point of amending an agenda? How do they reflect on the final version of the typed minutes? During group discussions, we will discover all the different formats people are using and how to get the agenda to work best for you!

Organization of Minutes
How do I know what to do and what not to do? You will receive a list of important tips on business writing (which can be used outside of minute taking).

Formal Terms Simplified
Finally – someone will tell you what all those complicated terms mean! What are my roles when the meeting is “in camera”? What should I do when we don’t have enough people to conduct a legal meeting (quorum)? Your handy reference tool.

When you leave at the end of the two days, you will leave with skills that will allow you to take accurate minutes immediately! Your confidence will be higher, your skills will be current and up to date, and you will have a handy reference tool (that you won’t find in any bookstore!). Give yourself the boost to do a difficult job right and actually enjoy doing it!


Delivered by One of Our Trusted Partners
Minute Taking Made Easy
Date(s) Price Qty
February 8 & 9, 2023 1pm to 4pm EST $595.00 (CAD)*  

* 13% HST will be applied on checkout


Online registration closes two business days before the start of the class.
Questions?
Do you have questions about this course? Would you like a class sooner or on a different date? Are you interested in scheduling a private group class? Please submit the simple form below and we will respond promptly.

This Course Comes With

Manual

A workbook will be shipped to you directly

Real Time Support

Ask your instructor any questions in a small classroom experience

After Training Support

The trainer will be your coach for an entire year after your session (this includes editing your minutes, answering questions and more!)

Film

You will receive the recording for 60 days following the training

Certificate

You will receive a Certificate of Completion after your session
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