Creating Accessible Documents
in Word

Course Length: 6 hours (1 day)
With new regulations for Federal, provincial, state and municipal governments requiring that ‘public’ documentation must be made accessible, there is a need to have staff create such documentation. During this course students will discuss printed and digital requirements for public documentation and review the methods and features within Microsoft® Office 2010 to author these.

Learning Objectives:
Upon successful completion of this course, you will be able to:
  • Evaluate documents for accessibility
  • Use the tools within the applications to correct accessibility concerns
  • Modify the Quick Access Toolbar to include the accessibility checker
  • Enable the DAISY reader snap-in
  • Use the STAMP tool as a supplemental tool for creating accessible presentations
Target Student:
This course is designed for students who have a working knowledge of Office products and a basic understanding of accessibility.

Course Outline:
Section 1: What is Accessibility?
What are: WCAG 2.0, ATAG, ADOD Standards, ODI
The AODA and Section 508, Comparisons and Contrasts
Accessibility for Ontarians with Disabilities Act
Accessibility Features of Office 2010/2013/2016
General Microsoft Office Accessibility Features

Section 2: Word 2010/2013/2016/2019/365 Accessibility
Understanding Proper Document Structure
Understanding the Importance of Meta Data
Creating Accessible Word Templates
Working with Heading Styles
Using the Navigation Pane and Selection Pane
Formatting Text for Accessibility
Issues with Colour and Contrast
Creating Column, Section, and Page Breaks
Understanding How Spacing Affects Screen Readers
Inserting Images and Objects and Making Them Accessible
Avoiding Text Boxes and WordArt
Adding Accessible Tables and Restructuring Complex Tables
Creating Accessible Charts
Working with Auto Lists
Headers and Footers and Accessibility
Formatting Hyperlinks
Creating Accessible Forms

Section 3
Abbreviations and Acronyms
The DAISY Accessibility Ribbon
Using the Table of Figures and Table of Tables to Navigate the Document
Creating Accessible Word Templates
Understanding the Importance of Metadata, Including Author, Title and Language
Prepping the Document for PDF Conversion

Section 4
Understanding Form Fields
ActiveX Versus Legacy Form Fields
Adding Tags for Fields
Adding Help for Fields
Adding Form Navigation

This Course Comes With

PDF Manual

Take the manual anywhere and save the environment with an electronic copy of your training manual for use on any of your computers or devices

After Training Support

Get 30 days of live 24/7 after training support via phone, email and online chat to help apply what you’ve learned

Also Available With This Course

Printed Manual

Instead of the PDF that comes with your course, purchase a printed paper manual for use during your class and future reference

Quick Reference Cards

Receive durable, full-color reference cards with helpful hints and tips for use after your course is completed

Customize Your Course

Tailored Training

Your manual will follow a standard course outline but your class can be tailored to focus on the subjects that are most important to you

Custom Manual

Purchase the customization option and receive a custom manual with objectives you’ve selected from our different courses

Use Your Own Files

Whether it's one-on-one or group training you can give us files to include in your training session and help you apply what you learn even more!

Accessible Word Documents
Guaranteed to Run
Even with one participant,
our classes are guaranteed to run!
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