Creating Accessible Documents
Course Length: 6 hours (1 day)
Versions: 2012, 2016 and Online
(NOTE: Some ‘tools’ are only available with the Online version)
Students will review and discuss elements of basic accessibility and then move into the key components of a VISIO diagram in it’s native format and then when it is produced as a PDF file.
This course is to provide attendees with the basic concepts and compliances to meet current accessibility dictated by government branches.
Section 1: What is Accessibility?
How does an accessible document affect visually, physically, and functionally challenged people?
What is the AODA in Ontario? How and when do I have to comply?
What is Section 508 and why does it relate to me?
Section 2: Editing
Font selection - why is it important? Understanding spacing, italics, underlining and headings
Colour and Contrast. What are the AA and AAA standards and how do I measure colour and contrast in my document? What about coloured images?
Common Language, making ‘sense’ for everyone. At this point each attendee will discuss what ‘grade-level’ is and how their organizations should establish a ‘level’ for its authors and for the individuals that will use those documents. Attendees will see and discuss the Gunning Fox Index and other reading level algorithms
Page numbering, the rights and the wrongs
Section 3: Essential Planning
Understanding reading order and assistive technologies when creating your diagram
The importance of using built-in templates and stencils
Layering your diagram…looks good but is not accessible…flatten it!
Using Bullets and numbered lists correctly
Section 4: Entries
Creating high quality alternate text entries
Images and Alternate text, the NO LOGO method
Tables and Charts, alternate text that offers understanding of what people can’t see
Section 5: Metadata
The hidden elements of Metadata
Adding essential fields for Author, title, subject and language
The importance of Hyperlinking in a Visio diagram that is accessible, the CLICK here dilemma
Using the ‘Screen Tips’ effectively
Section 7: The Final Check
Checking Spelling and grammar
Checking with Assistive Technologies and the SPEAK Feature (On-Line only)
Building a Custom Accessibility Toolbar
Attendees will create and then use a custom Office ribbon (On site training only)
This Course Comes With
Take the manual anywhere and save the environment with an electronic copy of your training manual for use on any of your computers or devices
After Training Support
Get 30 days of live 24/7 after training support via phone, email and online chat to help apply what you’ve learned
Also Available With This Course
Instead of the PDF that comes with your course, purchase a printed paper manual for use during your class and future reference
Quick Reference Cards
Receive durable, full-color reference cards with helpful hints and tips for use after your course is completed
Customize Your Course
Your manual will follow a standard course outline but your class can be tailored to focus on the subjects that are most important to you
Purchase the customization option and receive a custom manual with objectives you’ve selected from our different courses
Use Your Own Files
Whether it's one-on-one or group training you can give us files to include in your training session and help you apply what you learn even more!
Even with one participant,
our classes are guaranteed to run!