Creating Accessible Documents
in Microsoft Office

Course Length: 12 hours (2 days)
With new regulations for federal, provincial, state and municipal governments requiring that ‘public’ documentation must be made accessible, there is a need to have staff create such documentation. During this course students will discuss printed and digital requirements for public documentation and review the methods and features within Microsoft® Office to author these.

Learning Objectives:
Upon successful completion of this course, you will be able to:
  • Evaluate Word, Excel, and PowerPoint documents for accessibility
  • Use the tools within the applications to correct accessibility concerns
  • Modify the Quick Access Toolbar to include the accessibility checker
  • Properly convert your document to PDF and preserve accessibility formatting
Target Student:
This course is designed for students who have a working knowledge of Office products and a basic understanding of accessibility.

Course Outline:
Section 1: Introduction to Accessibility
Understanding Accessibility
Accessibility for Ontarians with Disabilities Act (AODA)
The Accessible Canada Act (ACA)
WCAG Guidelines

Section 2: Writing with Accessibility in Mind
Clear and Simple Writing Techniques
Sentence Structure and Word Use
Readability Statistics and Grade Level
Page Organization

Section 3: Accessibility Checks
Clear Print Guidelines Test
High Contrast and Magnification Test
Screen Reader Test
Accessibility Checker

Section 4: Accessibility and Word
Understanding Proper Document Structure
Understanding the Importance of Meta Data
Creating Accessible Word Templates
Working with Heading Styles
Using the Navigation Pane and Selection Pane
Formatting Text for Accessibility
Issues with Colour and Contrast
Creating Column, Section, and Page Breaks
Understanding How Spacing Affects Screen Readers
Inserting Images and Objects and Making Them Accessible
Avoiding Text Boxes and WordArt
Adding Accessible Tables and Restructuring Complex Tables
Creating Accessible Charts
Working with Auto Lists
Headers and Footers and Accessibility
Formatting Hyperlinks
Creating Accessible Forms

Section 5: Accessibility and Excel
Creating Worksheet Summaries
Creating Contents/Index Pages
Working with Blank Columns and Rows
Table Formats
Creating Named Ranges
Creating a Logical Layout
Avoiding Merged Cells
Using Freeze Panes
Protecting your Spreadsheets
Accessible Chart Formatting

Section 6: Accessibility and PowerPoint
Using Templates and Themes
Proper Slide Layouts
Working with Slide Masters
Best Selection of Fonts and Font Sizes
Working with Colour and Contrast
Adjusting Slide Reading Order
Avoiding Animations and Slide Transitions
Creating Audio Transcriptions and Video Captions
Converting PowerPoint to Other Formats

Section 7: Planning for the Intended Output
Preparing the Document for PDF Conversion
Understanding the Impact of the Output Format on Workflow
Using the Acrobat Accessibility Checker
Opening the Acrobat Bookmarks Pane Automatically

This Course Comes With

PDF Manual

Take the manual anywhere and save the environment with an electronic copy of your training manual for use on any of your computers or devices

After Training Support

Get 30 days of live 24/7 after training support via phone, email and online chat to help apply what you’ve learned

Also Available With This Course

Printed Manual

Instead of the PDF that comes with your course, purchase a printed paper manual for use during your class and future reference

Quick Reference Cards

Receive durable, full-color reference cards with helpful hints and tips for use after your course is completed

Customize Your Course

Tailored Training

Your manual will follow a standard course outline but your class can be tailored to focus on the subjects that are most important to you

Custom Manual

Purchase the customization option and receive a custom manual with objectives you’ve selected from our different courses

Use Your Own Files

Whether it's one-on-one or group training you can give us files to include in your training session and help you apply what you learn even more!

Accessible Office Documents
Guaranteed to run
Guaranteed to Run
Even with one participant,
our classes are guaranteed to run!
Register for Online Classes
Date(s) Price Qty
February 2 & 3, 2023 9am to 4pm ET $1,195.00 (CAD)*  

* 13% HST will be applied on checkout

Online registration closes two business days before the start of the class.
Do you have questions about this course? Would you like a class sooner or on a different date? Are you interested in scheduling a private group class? Please submit the simple form below and we will respond promptly.
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